Review of the Implementation of Retention and Destruction of Medical Record Files at Praya Regional Hospital in 2024

Abstract

Medical record retention is a critical aspect of health information management, ensuring both the availability of active records and the systematic disposal of inactive files. This study examines the implementation of retention and destruction processes for medical records at Praya Regional Hospital in 2024. Using descriptive methods through observation and interviews with medical record officers, the research identified several challenges, including inadequate storage facilities, partial non-compliance with Standard Operating Procedures (SOP), and reliance on shredding due to malfunctioning incinerators. The findings revealed that only 42% of the targeted records were successfully retained, primarily due to duplicate files, manual systems, and lack of digital infrastructure. The study underscores the need for improved facilities, stricter adherence to SOPs, and integration of digital systems to enhance efficiency. These results highlight the importance of strengthening medical record management to support hospital operations, legal compliance, and patient care quality.